Invoicing for window cleaners, forty at a time.
A round is many small amounts from the same people on a cycle. The whole economics of billing it comes down to one number: how many seconds the second invoice takes.
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The invoices are small and there are a great many of them
Nothing about a single window cleaning invoice is difficult. Forty of them on the last Friday of the month is a different problem, and it is a problem of throughput rather than complexity. At five minutes each that is over three hours you will not spend, so it slips, and slipped invoices become forgotten visits.
The second issue is invisibility. When every amount is small, nobody chases. Six customers two months behind is real money that left without anyone noticing, because no individual invoice was ever big enough to trigger a phone call.
Throughput is the whole business, so duplication is the whole feature
If a round invoice takes six minutes you will batch it, and batching is where visits get missed and dates get wrong. If it takes forty seconds, it goes out on the day, which means the money starts moving on the day. That is the entire mechanism, and it is why duplication matters more here than any other feature.
The commercial half of a round works differently. Offices and shops pay against a purchase order on a payment run, so the reference on the document decides whether you are in this month's run or next month's. It is worth asking every commercial customer once and saving it forever. The rest of the collection detail is in the guide on chasing an unpaid invoice.
What a window cleaning round needs
Invoice Local is built for a phone between properties, not for an evening at a kitchen table.
What a window cleaning invoice covers
Domestic rounds, commercial contracts and one off jobs use the same builder, so nothing needs a separate system.
On every invoice, with nothing to configure
Commercial window cleaning invoices are processed by accounts staff who never saw the building.
- Business name, your logo on Pro, and any insurance reference you add
- A sequential number that keeps a forty invoice month straight
- Issue date, due date and the terms behind them
- The property or site the visit relates to
- A tax line only when you charge tax
- Purchase order or reference where the customer uses one
- Amount paid and balance due after any part payment
- A clean PDF small enough to send over a weak signal
What window cleaners search for, and what the invoice must carry
On the left, how people reach this page. On the right, the details that decide whether a round gets paid on time.
How window cleaners find this
- window cleaning invoice app
- window cleaner round invoicing software
- app to duplicate the same invoice every month
- how to invoice a commercial window cleaning contract
- offline invoice app for a cleaning round
- free invoicing app for a self employed window cleaner
What gets a round paid
- The agreed price per property, unchanged each cycle
- Cleaning frequency stated on the line
- First clean shown separately from the standing rate
- Extras only in the month they happened
- Purchase order number for commercial customers
- Visit dates for a month being billed together
A whole round in one sitting
The first invoice for a customer takes a minute. Everything after that is duplication.
- Open last cycleFind the customer, open the previous invoice, tap duplicate.
- Change the dateUsually the only field that moves.
- Add extras if anyGutters, conservatory or a frame clean, only where it applied.
- Send itWhatsApp for domestic, email for commercial, message already written.
A commercial month with the visits listed
An illustrative monthly invoice for a shopfront contract. The dates and the purchase order are what get it into this month's payment run.
| Line | Amount |
|---|---|
| Shopfront clean, fortnightly, 2 visits, August | $130.00 |
| Internal glazing, ground floor, 12 August | $85.00 |
| Fascia and signage wash, 26 August | $60.00 |
| Total due, net 30, PO 88214 | $275.00 |
Example only. The figures are illustrative and are not a guide to window cleaning rates in your area.
A window cleaning invoice template you can print or fill in
Two pages. The first is the worked example above as a finished document, so you can see what a clear one looks like. The second is the same sheet blank as an invoice, with the line descriptions this trade actually uses, and the amounts left empty because what you charge is yours.
Questions window cleaners ask
What does it cost with forty customers?
Nothing. The free plan is unlimited invoices and unlimited customers forever, with no per invoice or per client charge. Pro is $4.99 a month or $29.99 a year and only changes the invoice designs, the watermark and your logo.
Will it send the round automatically each cycle?
No. There is no automatic recurring billing, so nothing goes out without you pressing send. What there is is duplication, which takes a few taps per customer. For a forty property round that is a single sitting rather than an evening, but it is not unattended.
Can I keep a different price for every property?
Yes. Each customer keeps their own saved invoice, so duplicating it brings their agreed price with it. You never retype a rate and you never send somebody the wrong one.
How do I stop small unpaid invoices piling up?
Look at the outstanding list once a fortnight rather than waiting to notice. This is the specific failure mode of a round: no single invoice is big enough to trigger a chase, so six of them go unnoticed for months. Filtering to unpaid takes seconds.
Do commercial customers really need a purchase order?
Many do, and where they do, an invoice without one may not be processed at all and nobody will tell you. Ask once when you take the contract on, save it, and it appears on every invoice from then on.
Does it work with no signal?
Yes. Invoices are created and stored on the phone, so a rural round changes nothing. Anything created offline syncs when you are back in coverage if you have signed in.
Which devices does it run on?
Android phones and tablets through Google Play, and any modern browser at app.invoicelocal.com. There is no iPhone app yet, so on an iPhone you use the browser version, which builds and sends the same PDF from the same account.
Other trades called out to a property
If you still build invoices by hand, the free invoice template is a plain starting point. The invoicing guides cover the paperwork questions that come up most, and the comparison pages are there if you are weighing Invoice Local against another app.
Bill the round on the day you worked it
Free forever for unlimited invoices and customers. Pro is $4.99 a month for the extra designs and no watermark.